Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks Required:

• Procurement & Commercial Management
• Source, evaluate, and onboard OS&E (Operating Supplies and Equipment) suppliers across multiple categories
• Lead pricing negotiations and manage commercial terms with vendors
• Prepare and issue purchase orders aligned with budgets and timelines
• Support tendering processes (RFQs – Request for Quotation, bid comparisons, supplier recommendations)
• Ensure cost efficiency while maintaining quality and brand standards
• Order Management & Documentation
• Maintain accurate procurement records, including:
  • Purchase Orders
  • Contracts
  • Proforma invoices
  • Delivery notes
• Track orders from placement to final delivery
• Ensure alignment between specifications, quantities, and project requirements
• Logistics, Shipping & Customs
• Coordinate shipments from suppliers to final destination
• Monitor delivery schedules and resolve delays proactively
• Manage import/export processes, including customs clearance, duties, and documentation
• Apply knowledge of Incoterms, freight structures, and landed costs
• Inventory Planning & Operations
• Support inventory planning (par levels, attic stock, demand forecasting)
• Ensure timely delivery aligned with project openings and operational readiness
• Supplier Management & Compliance
• Monitor supplier performance (delivery, quality, cost)
• Ensure compliance with quality and operational standards
• Maintain and develop a strong supplier network
• Project Coordination
• Collaborate with Project Managers, Designers, and FF&E (Furniture, Fixtures, and Equipment) teams
• Manage overlaps between Operating Supplies and Equipment and FF&E scopes
• Maintain clear communication across stakeholders
• Reporting & Controls
• Prepare procurement and status reports
• Track budgets vs. committed spend and flag risks early
• Monitor critical path items and long lead-time risks

Qualifications:

• Proven experience in OS&E (Operating Supplies and Equipment) procurement within hospitality projects
• Strong knowledge of international supply chains, logistics, and customs processes
• Experience managing suppliers, contracts, and procurement workflows
• Solid understanding of Incoterms and freight structures
• Experience working with international suppliers is preferred
• Strong negotiation and cost management skills
• Highly organized with the ability to manage multiple projects and deadlines
• Excellent communication and stakeholder management skills
• High attention to detail with strong documentation and reporting discipline
• Proactive, solution-oriented, and able to work independently
• Comfortable working under pressure and tight timelines
• Professional fluency in English (written and verbal)
• Proficiency in Microsoft Office 365 (Excel, Outlook, Teams)