Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions and responds to management direction; results-oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. Tactfully approaches others, reacts well under pressure, treats others respectfully, and is accountable for all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports the organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision-Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

• Cognitive Ability. High intelligence, problem-solving/initiative, dependability, and ability to access and navigate relevant APIs.

Key Responsibilities:

1. Drive Execution & Follow-Through

• Own daily and weekly task execution from the COO and marketing team
• Ensure tasks are completed quickly, accurately, and on time
• Track all ongoing projects and maintain visibility across priorities
• Proactively follow up with stakeholders to prevent delays

2. Own the Marketing Calendar

• Help manage and execute the marketing calendar (email campaigns, product launches, content schedules)
• Ensure all deliverables are completed on time
• Identify risks early and help resolve potential delays

3. Connect Product & Marketing

• Track product launches, timelines, and key details
• Ensure marketing assets and information are prepared ahead of launches
• Translate product updates into clear, actionable marketing deliverables

4. Support Campaign Execution

• Assist in building and scheduling email campaigns (e.g., Klaviyo or similar platforms)
• Organize and manage creative assets
• Support campaign setup across email, website, and social channels

5. Create Light Creative (Canva)

• Design simple, on-brand visuals using Canva, including:
  • Email graphics
  • Promotional banners
  • Social media posts
  • Basic landing page assets
• Adapt and resize creative for different formats
• Ensure brand consistency across all outputs

6. Maintain Systems & Organization

• Keep project management tools (ClickUp, Asana, Notion, etc.) updated and organized
• Build and manage task lists, timelines, and SOPs

• Continuously improve workflows and internal systems

Requirements:

• Highly organized with strong attention to detail
• Proactive mindset with strong ownership of tasks and outcomes
• Excellent communication skills (clear, concise, and responsive)
• Ability to manage multiple projects simultaneously
• Experience creating clean, effective visuals using Canva
• Process-driven, reliable, and accountable

Tools & Platforms:

• Email Marketing: Klaviyo (or similar platforms)
• Ecommerce: Shopify (preferred)
• Project Management: Notion, ClickUp, Asana
• Design: Canva
• Collaboration: Google Workspace (Docs, Sheets, Drive)