Core Competencies:
- Ethics. Works with integrity; Upholds organizational values.
- Dependability. Follows instructions and responds to management direction; results-oriented and committed to achieving objectives and tasks as required.
- Teamwork and Collaboration. Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.
- Professionalism. Tactfully approaches others, reacts well under pressure, treats others respectfully, and is accountable for all actions and decisions.
- Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports the organization’s goals and values.
- Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Decision-Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.
- Cognitive Ability. High intelligence, problem-solving/initiative, dependability, and ability to access and navigate relevant APIs.
Key Responsibilities:
- Enter and manage sales orders and purchase orders in QuickBooks.
- Review and analyze supplier invoices against corresponding purchase orders.
- Verify accuracy of pricing, quantities, and order details before processing.
- Create and issue customer invoices in a timely manner.
- Maintain organized and accurate financial and order records.
- Coordinate with suppliers or internal teams regarding invoice discrepancies when needed.
- Ensure all data entries are accurate and updated within QuickBooks.
Qualifications:
- Proven experience using QuickBooks.
- Strong background in data entry, invoicing, or bookkeeping support.
- High attention to detail and accuracy in handling financial documents.
- Ability to compare and validate invoices against purchase orders.
- Strong organizational and time management skills.
- Excellent written and verbal English communication skills.
- Ability to work independently and manage repetitive tasks efficiently.