Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.
• Dependability. Follows instructions and responds to management direction; results-oriented and committed to achieving objectives and tasks as required.
• Teamwork and Collaboration. Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.
• Professionalism. Tactfully approaches others, reacts well under pressure, treats others respectfully, and is accountable for all actions and decisions.
• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports the organization’s goals and values.
• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Decision-Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.
• Cognitive Ability. High intelligence, problem-solving/initiative, dependability, and ability to access and navigate relevant APIs.

Key Responsibilities:

• Manage sales orders, purchase orders, supplier invoices, and customer invoices using QuickBooks.
• Verify invoices and orders for accuracy, resolve discrepancies, and coordinate customer and supplier payments.
• Coordinate domestic and international shipping, including quotes, documentation, inspections, and transportation arrangements.
• Maintain accurate and organized financial, sales, purchasing, and shipping records using QuickBooks and Excel.
• Perform daily journal entries, bank reconciliations, and monthly/year-end financial reporting.
• Ensure all transactions and records are accurate, complete, and updated in a timely manner.

Qualifications:

• Proven experience using QuickBooks and Microsoft Excel — both are required.
• Experience in data entry, invoicing, bookkeeping, accounting support, or operations administration.
• Strong understanding of purchase orders, sales orders, supplier invoices, customer invoicing, and payment processes.
• Ability to accurately compare supplier invoices against purchase orders and identify discrepancies in pricing, quantities, and order details.
• Basic to intermediate knowledge of journal entries, bank reconciliations, and financial reporting.
• Strong attention to detail and accuracy when handling financial and operational documents.
• Excellent organizational and time-management skills, with the ability to manage multiple transactions and deadlines simultaneously.
• Strong written and verbal English communication skills for coordinating with customers, suppliers, shipping providers, and internal teams.
• Ability to work independently, follow established procedures, and efficiently manage repetitive and detail-oriented tasks.
• Ability to handle confidential financial information with professionalism and discretion.
• Experience coordinating domestic and international shipping operations is an advantage.